Cooperative Development Program (CDP)
Published on AidPage by IDILOGIC
on Jun 24, 2005
Purpose of this program:
Deliver the quality and magnitude of support necessary for CDOs to attract the financial, human, institutional and financial resources necessary to significantly enhance their impact on cooperative development worldwide, contributing to self-reliant cooperative enterprises that meet the evolving needs of their members and contribute to the quality of member lives, their communities and nation.
Possible uses and use restrictions...
Grant funds may be used, among other things, for basic feasibility studies and providing technical assistance or advisory services to cooperatives, private voluntary and other non-governmental organizations, governments and groups of individuals that wish to develop new cooperatives or improve existing cooperatives. Emphasis is given to developing, testing and implementing solutions to major issues facing international cooperative development including, but not limited to, governance, modern management, cooperative legislation and regulation, achieving scale and salience.
Who is eligible to apply...
Applicants eligible are U.S. cooperatives and recognized cooperative development organizations (CDOs) that are organically-linked to cooperatives and groups of cooperatives and whose demonstrated capabilities are broadly consistent with USAID's strategic objectives.
Evidence of legal capacity, economic feasibility, and financial responsibility relative to the activity for which assistance is requested.
Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.
About this section:
This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy.
For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree,
3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible.
Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they
Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications
are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs,
the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.
How to apply...
As may be specified in a published Request for Applications. This would normally include, but would not necessarily be limited to Forms SF-424 and 424A, as well as the applicant organization's name, address, contact person and information; project objectives; funding and budget; proposed partners; executive summary, organizational overview, program description, program management and structure; monitoring and impact assessment; cost proposal with budget narrative; planning matrix; staffing plans with resumes of key personnel; letters from proposed partners evidencing knowledge of the program and agreement to participate; evidence of concurrence from USAID missions in countries of proposed implementation; and a summary of USAID-financed activities conducted over the three years preceding the application.
Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.
Applications are submitted to the Cooperatives Coordinator, Office of Private and Voluntary Cooperation, Democracy, Conflict and Humanitarian Assistance Bureau. All applications are reviewed by committees that include a technical reviewer with knowledge of the specific area of cooperation concerned as well as knowledgeable USAID officials drawn from different Bureaus. Each application is scored by all participating USAID officials using criteria incorporated in the Request for Applications. Awards are given based on relative scores.
Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check.
Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office,
or by an authorized county office. The assistance may pass through the initial applicant for further distribution by
intermediate level applicants to groups or individuals in the private sector.
Deadlines and process...
Specified in the published Request for Applications which appear on the DCHA/PVC web site and in the Federal Register.
When available, this section indicates the deadlines for applications to the funding agency which will
be stated in terms of the date(s) or between what dates the application should be received.
When not available, applicants should contact the funding agency for deadline information.
Range of Approval/Disapproval Time
Approximately three to four months from the receipt of applications.
As may be specified in a published Request for Applications (RFA). This program is excluded from coverage under E.O. 12372.
This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units
prior to the submission of a formal application to the federal funding agency.
If an application is rejected, the reasons for rejection are fully stated.
In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission
of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or
applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).
In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.
Who can benefit...
Cooperatives and their members in USAID eligible countries.
About this section:
This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.
What types of assistance...
How much financial aid...
Range and Average of Financial Assistance
From $1,000,000 to $5,000,000 over five years.
This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.
FY 03 $5,500,000; FY 04 est $5,500,000; and FY 05 est not available.
The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.
Note: This 11-digit budget account identification code represents the account which funds a particular program.
This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.
Examples of funded projects...
Grant funds are being used to provide technical assistance, applied research, technical training, and cooperative education activities in more than 20 countries of Africa, Asia and the Near East, Europe and Eurasia, Latin America and the Caribbean.
About this section
This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.
In fiscal year 2002, 8 grants were extended through FY 2004.
Criteria for selecting proposals...
Preference is given to applicants that have demonstrated significant contributions to international cooperative development, that propose activities that promise a substantial addition to the theory and practice of cooperative development, that demonstrate the commitment to integrate lessons learned into their own programs as well as disseminate these to the broader cooperative development community, and whose staff possess the range of skills necessary to achieve these results.
Length and Time Phasing of Assistance
Cooperative Development Program cooperative agreements are generally for a period of three to five years and may be extended for a total period not to exceed ten years.
Formula and Matching Requirements
There is not formula for matching requirements. Applicants may be encouraged to achieve a target match which would be incorporated in the Request for Applications.
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.
Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.
In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.
Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.
Post assistance requirements...
Each award recipient is required to provide Annual Work Plans, Semi-Annual Progress Reports and Quarterly financial statements (Form 269A). Additional reporting may be required to support Congressional requests for information.
This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.
In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," non federal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.
This section discusses audits required by the Federal agency.
The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133.
These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year,
as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period,
rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).
The grantee shall maintain adequate records and accounts to assure that grant funds are used for authorized purposes.
This section indicates the record retention requirements and the type of records the Federal agency may require.
Not included are the normally imposed requirements of the General Accounting Office.
For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C.
For other programs, record retention is governed by the funding agency's requirements.
Foreign Assistance Act of 1961, as Amended, Public Law 87-195, Sections 111, 123 and 311.
This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).
Regulations, Guidelines, And Literature
Code of Federal Regulations Title 22, 228 Volume 1, Parts 1 to 299 (Revised as of April 1, 1999); USAID Automated Directive System, specifically Series 300 and cross-references.